Recording Expenses

#Overview

This document provides step-by-step instructions on how to record an expense, including the required fields and submission process.

#Required Fields

To successfully record an expense, the following details must be provided:

1. Expense Category/Type* - Select the type of expense (e.g., office supplies, rent, utilities, etc.).
2. Amount Spent* - Enter the total amount spent for the expense.
3. Date of Expense* - Provide the date when the expense was incurred (YYYY-MM-DD format).
4. Supplier/Company - Enter the name of the supplier or company from which the goods/services were purchased.
5. Enter Loan Number and Press Enter - If applicable, enter the loan number associated with the expense and press Enter.
6. Description/Comments/Narrations* - Provide additional details or context about the expense.
7. Upload Files and Click Submit - Attach any supporting documents (e.g., invoices, receipts) and submit the entry.

#Steps to Record an Expense

#Step 1: Access the Expense Recording System

• Log in to the system using your credentials.
• Navigate to the "Expenses" section.
• Click on the "Record New Expense" button.

#Step 2: Enter Expense Details

• Fill in all required fields:
  • Select an Expense Category/Type.
  • Enter the Amount Spent.
  • Choose the Date of Expense.
  • Enter the Supplier/Company (if applicable).
  • Provide the Loan Number (if linked to a loan).
  • Add a Description, Comments, or Narrations to provide context.

#Step 3: Upload Supporting Files

• Click on the Upload Files button.
• Attach relevant documents (e.g., receipts, invoices) in supported formats (PDF, JPG, PNG, etc.).

#Step 4: Submit the Expense Record

• Review the entered details for accuracy.
• Click on the Submit button to finalize the expense record.
• A confirmation message will be displayed upon successful submission.

#Notes

• Fields marked with (*) are mandatory.
• Ensure all uploaded files are clear and relevant to the expense.
• If an error occurs, review the validation messages and correct the necessary fields before resubmitting.

#Conclusion

By following these steps, you can efficiently record expenses, ensuring accurate financial tracking and compliance with accounting standards.